On-the-Job training

Learn how to implement and utilise On-the-Job training in your platform

On-the-Job training uses a hands-on approach to ensure that the user acquires skills for their role in real-life situations. One of the many benefits that come from this is that it promotes faster learning when used in collaboration with online training since they will be able to transition the topics they learned behind a screen into how to do it in practice.

Other important things to mention is that it sets clear expectations for your employees, increases their productivity, promotes flexibility at work.

Make your employees happier by making them better! 🧠

In the following article, we will guide you on how to use it and, lastly, give you some recommendations so that you are well-prepared to begin using it.

How does it work?

When creating an On-the-Job training, you will activate two people (or more) - the learner(s) who need to complete one or more tasks in order to continue their learning journey, but also a responsible who confirms that the user is ready to do the task by themselves.

In the Module Maker settings, you go to the 'General' settings and toggle 'On-the-Job training (OTJ)' on. Now your module is ready to be added to a learning path and assigned to users in a sharing.

Quick tipπŸ’‘

The feature is only available on quiz modules. Therefore, you must remember to pick this module type if you wish to utilise this feature.

Even though the module is assigned to the user, the content is made for the manager, supervisor, admin, etc., to see.
This means that the user cannot proceed without the supervision of a person with admin access in the same department or parent department. When clicking the module, the user will be met by a pop-up guiding them to reach out to a responsible.

In the admin overview, the responsible goes to the Admin dashboard, where they will see that they have 1 or more On-the-Job trainings that they need to pay attention to.
Upon clicking on this button, they will see some data on both the module and user and a "play" button. By pressing here, the module will appear, and the user and the person responsible can complete the module in collaboration.
After completion, the module will disappear from the admin overview, and the user can proceed with their other learning content.

Who is the responsible?

To be able to act as the responsible, a user needs to have access to the 'Management' permission with a checkmark in the 'Facilitate On-the-Job training (OTJ)' box.

This gives them access to the admin dashboard, where they can open the module as described above.

Then, they can approve modules for users in their department or sub-department.

Read more on permission types here.

This feature was earlier called 'Manager-driven module', but since it does not have to be a manager that approves the tasks, we decided to change the name.

The setup of the function mainly focuses on tasks that need to be done face to face to ensure that the employees are ready to do their tasks correctly in real life; it is important that you communicate clearly to the responsible user the what, how, and why the module should be completed.

This means that the person responsible could have a Manager role, Administrative-worker role or something similar - they simply just need permission.


You might be thinking, "So, in which situations am I meant to be using this?". There are many use cases for it, but to give you the best insights, we have provided you with two different scenarios where it would benefit your end users and the one responsible for the completion of the training.

Kill two birds with one stone - in some scenarios; you can gather a group of users that need to complete the same training with the supervision of a responsible so that they complete it at the same time.

Both cases are based on mandatory training that is best practised physically at the workplace and/or with the probs that give the learner a more hands-on experience.

1. Safety training 🦺

If your users work in environments that require thorough training to ensure that they or their colleagues do not get hurt and how to act if an accident should occur. You want them to be prepared to the best of their abilities.
You can, therefore, approve of their abilities in certain situations by watching them complete the necessary safety tasks.

When all the safety tasks are completed in person, the responsible will complete the training and approve that the learner knows how to execute.

2. Hygiene training 🧽

A very important subject for users working in food or healthcare is that their hygiene follows very strict rules so that customer or patients does not get sick.

In this case, it could also be beneficial to bring in some On-the-Job training to ensure that they wash their hands, clean their utensils, etc., according to the standards.

Quick tipπŸ’‘

Kill two birds with one stone - in some scenarios; you can gather a group of users that need to complete the same training with the supervision of a responsible so that they complete it at the same time.


If you need more information or have questions, please reach out to our support teamπŸš€