With the skills overview, you will now be able to track, manage, and follow up on employee skills — all in one place. After you have created your skill and started sharing it with users, the tracking begins!
Read how to create skills here.
Quick tip💡The overview is accessible to all users with admin access to this feature. If you give managers access to the feature, the data displayed will only be for users in their team.
What is included
In the overview, you can see the name of the skill, its category, the number of users who can gain the skill, and lastly, how far they have progressed in acquiring the skill.
If you are looking for anything specific, you can use the filter options at the top of the screen to filter by:
Department
Job profile
Status
Category
Overview widgets and data insights
The skills overview also includes dashboard widgets and stats such as:
Total skills acquired
Targets reached
Total users in progress
Total users stuck
Total users not started
Diving into a Skill
If you click on the name of the skill, you'll be met with a new overview that shows you the specifics for that particular skill. It includes
The full list of users who hold or are working on it
Each user’s acquisition date, progress status, current level and through what content they got/ are gaining the skill.
Export data related to the skill.
Managing Skills in User Profiles
Each user profile contains a Skills section. This provides an overview of the skills the user has or is working towards, their status, and the source.
Admins can manually add skills to a user’s profile. This is useful for tracking external skills or training completed outside the platform.
To add a skill manually:
Open the user’s profile
Go to Skills → Add Skill
Select the relevant kill
Add a current level and target level
(Optional) Upload evidence/documentation for the skill
The skill will then be tracked alongside other skills managed within the system.
These skills will also show up in the overview.
Skills Management - The user view
You can manage Skills by Skill and by user.
The user view helps admins and managers see each person's skills, levels, target levels, and development needs in one place. Advanced filtering makes it easier to find specific skill combinations, identify gaps, and plan the right follow-up.
This is relevant when you wish to understand skill coverage, find people with specific skills, or identify where support is needed. Use this for when you need to plan staffing, prepare development activities, or follow up on skill gaps across teams or groups of users.
Use the user view when you want to answer questions such as:
Who has a specific skill?
Who is missing a required skill or target level?
Which users match a certain combination of skills?
Where do we have strengths or gaps across a group of people?
How to use it
Go to Skills.
Switch between viewing skills by Skill and viewing skills by User.
Use filters to narrow the list to the users or skills you need to review.
Use advanced filters when you need to combine conditions with AND or OR. This helps you find users who match several skill requirements, or users who match one of several possible skill combinations.
Good to know💭
The user view is designed to complement the existing skill view. Use the skill view when you want to start from a skill, and the user view when you want to start from people.
Advanced filters are helpful when a simple filter is not specific enough. They let you build more precise searches by combining several conditions.
If a user has potential for a skill or certificate based on assigned learning, this can help you understand where the user may be developing toward a future skill level.
FAQ
Q: Can a skill be awarded outside of a Learning Path?
A: Yes — you can manually add a Skill to a user’s profile.