Want to showcase your own certificate design?
Choose one of our 3 carefully crafted templates – or upload your own to let your brand shine. You can easily upload a PDF with your branding and layout, and let our system fill in the users name, issue date, and more — automatically.
Follow this step-by-step guide below to prepare and upload your custom certificate.
Get started
Before getting started, there is a few things you'll need:
A certificate design in PDF format
Editable text fields in the PDF (we’ll explain how to add those below)
A tool to create these fields:
Sejda.com (free, online — used to this demo), Adobe Acrobat, SmallPDF, or any other PDF editor
Step 1: Design Your Certificate
Design your certificate using any tool you like: Canva, Illustrator, PowerPoint, Figma, etc. You can include logos, graphics, signatures — whatever fits your brand.
Good to know💭
Leave space (but no text) where you want any of the following information to appear:
Certificate Title
User Name
Issue Date
Expiration Date
This ensures we can insert the correct data later.
Step 2: Add Text Fields to Your PDF
Once your design is exported to PDF, open it in a PDF editor that lets you insert form fields. Use Sejda.com, Adobe Acrobat, or any tool that supports form fields.
How to insert fields:
Open your PDF
Add text fields (not just text!) that you need. We support these:
Certificate Title
User Name
Issue Date
Expiration Date
Name the fields clearly (e.g., User_Name)
Adjust text size and color to match your layout
🎨 You’ll choose the font inside the platform later
Quick tip💡 Make sure fields are large enough to handle long names or dates.
Step 3: Save Your PDF
Save your updated PDF with the form fields embedded.
Step 4: Upload Your Certificate
In your Learningbank Branding page:
Go to Organization -> Branding -> Certificate PDF 📍
Click Upload
Select your PDF
We’ll now scan the PDF for form fields.
Step 5: Save and Use Your Certificate
Once mapping is complete:
Click Save
Your design is now available in your certificate list
You can apply it to any certificate in a Learning Path
Every time a user completes the assigned Learning Path, they’ll receive a personalised certificate with their name, course title, and dates beautifully inserted.
Detection of fields
If no fields are found, you’ll see this message:
“The uploaded PDF didn’t include any text fields, which is required for compatibility. Read the instructions and try again"
To fix this, you should go back to Step 2 and add form fields properly.
If fields are found, you’ll see a pop-up listing the fields we detected.
Here, you’ll map each one to the correct data.
For example:
PDF Field | Assign Data From System |
Field_1 | User Name |
Field_2 | Issue Date |
Use the dropdown menus to select what each field should show.
Here, you can also select the font each field should use. You can select any of the fonts you have uploaded in “Fonts”.
📦 Certificates will be part of our Culture package. Don’t have it yet? Contact your CSM to learn more about how to get access.