Collaborators can be used to ensure that only certain content creators can access the content. They can be used for both modules, learning paths, and sharings.
Keep reading to learn how to use collaborators!
How to change collaborators
Regardless of the content, you should follow the same steps to change the collaborator settings:
Go to the module, learning path or sharing where changes should be made
Click the three dots
Click Set collaborators
Once clicked, you will see an overview where you can make corrections based on your needs.
If you need all users with access to the feature to have access to the content, you can do so by making sure that the swipe button is toggled on.
If you need to decide on the collaborative team, then you should disable the swipe button and manually add the users who should be able to participate.
Quick tip💡 All owners (admins with the default owner permission type and top department) will always have access to the content regardless of the collaborative team.
How does it look for content creators?
For content creators who are a part of the collaborative team on the content, they will view it as usual in the module, learning path or sharing overview. For those who are not collaborators, it will differ depending on the type of content. These are listed below:
Module -> If you are not a collaborator on a module, the module cannot be found by you
Learning path -> If you are not a collaborator on a path, you can still see it, but upon clicking, your screen will be blank
FAQ
Q: I have a user who cannot access the same module, learning path, or sharing as me. Why?
A: It could be your collaborator settings, so it is advised that you ensure that they are a collaborator. If these are correct, you should reach out to us.
Q: How do I find out who created a module, learning path or sharing?
A: Go to 'set collaborators' and find the one with the "owner" label. The person who initially created it will be the one listed as the owner. If no one is listed as owner, then the person who made it is no longer on the platform.
Good to know💭 All users with access to analytics will be able to view learning progress for the content, even if there is only a handful of collaborators